ROTARY YOUTH EXCHANGE FOR 2019
AN OPPORTUNITY OF A LIFETIME FOR YOUNG AUSTRALIANS CURRENTLY STUDYING YEAR 9 OR 10, TO STUDY ABROAD.
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These downloads are for students coming to Australia
Calendar 2018/19
2018-2019 RYEP Calendar (51 KB)
Overseas Student Health Cover
How to obtain Overseas Student Health Cover to satisfy visa requirements
2017 OSHC Visa Requirements - PDF document, 156Kb
Information about Culture Shock
What to do when things are just SO different than at home.
Culture_Shock.pdf - PDF document, 21Kb
Monthly Report Form - Electronic
Each month you send a report to your District Coordinators. This Word form can be downloaded, filled in and attached to an email to your Coordinators
both here and overseas. It is preferable to use the online form at http://www.rotaryyouthexchange.net.au/report .
YEP Monthly Report.doc - Microsoft Word Document, 69Kb
I have too much luggage! How do I send stuff home?
Download this document for information on how to send excess luggage home via Sea Mail and Air Mail. You need to give Sea Mail about 2-3 months to get home, so don't delay!
Sending Extra Stuff Home.pdf - PDF document, 44Kb
Request To Leave District (in pdf format; for fax/post)
All Inbound students who intend to conduct travel out of District 9685 overnight must complete and submit this form to their District Country Coordinator prior to travel.
Request_To_Leave_District.pdf - PDF document, 45Kb
Request To Leave District (in Word form format, can be typed into)
All Inbound students who intend to conduct travel out of District 9685 overnight must complete and submit this form to their District Country Coordinator prior to travel.
Request_To_Leave_District.doc - Microsoft Word Document, 55Kb
Sample Questions to Ask Your Host Family
This is a list of suggested questions that should be asked by the exchange student within 48 hours of living with a new host family. It can be a fun exercise and once these questions are answered the student and the host family have a solid idea of house rules and family expectations.
Sample Questions to Ask Your Host Family.doc - Microsoft Word Document, 23Kb
School Uniforms at Australian Schools
A one page document explaining the uniform policy and what the uniforms generally look like, with an example of acceptable school shoes.
SchoolUniformsAtAustralianSchools.pdf - PDF document, 54Kb
Committee Contact List
Contact information for the District 9685 Rotary Youth Exchange Committee
Committee Contact List - PDF document, 29Kb
District 9685 Boundary Map
When you wish to leave the 9685 District for more than 24 hours please complete a Request to Leave District form and forward to your COUNTRY COORDINATOR 7 days before you leave.
9685 DISTRICT MAP.jpg - JPEG image, 138Kb
These are downloads for students leaving Australia
Calendar 2018/19
2018-2019 RYEP Calendar (51 KB)
Preliminary Youth Exchange Application Form
This is the first 'port of call' for anyone wishing to apply for an outbound youth exchange experience. Fill out this form and email it back to secretary@rotaryyouthexchange.net.au. Applications close on 30 April 2018.
Preliminary Application Form.pdf - PDF document, 38Kb
Long Term Exchange Overseas Brochure
This brochure explains what a fabulous experience an overseas exchange can be for you, and answers a few questions along the way.
District 9685 Rotary Youth Exchange Brochure - PDF document, 164Kb
Guidelines for Host Families
This brochure explains all about hosting an exchange student. The families of students going out on exchange are expected to assist the program by hosting an inbound student either before, during or after their own family member's exchange experience. The parents of outbound students must commit to host for a total of 12 months over a 2 year period. If they are unable to fulfill this commitment themselves, they are to find suitable host families that meet our requirements.
Rotary International Guidelines_For_Host_Families.pdf - PDF document, 4305Kb
9685 Host Family Guidelines.pdf
Sample Questions To Ask Your Host Family
This is a list of suggested questions that should be asked by the exchange student within 48 hours of living with a new host family. It can be a fun exercise and once these questions are answered the student and the host family have a solid idea of house rules and family expectations
Sample Questions to Ask Your Host Family.doc - Microsoft Word Document, 23Kb
Committee Contact List
Contact information for the District 9685 Rotary Youth Exchange Committee
Committee Contact List - PDF document, 29Kb
Monthly Report Form - Electronic
Each month you send a report to your District Coordinators. This Word form can be downloaded, filled in and attached to an email to your Coordinators
both here and overseas. It is preferable to use the online form at http://www.rotaryyouthexchange.net.au/report .
YEP Monthly Report Electronic 2013 Rev 2.doc - Microsoft Word Document, 69Kb
Required forms and helpful information to support the Club Coordinator
Calendar 2018/19
2018-2019 RYEP Calendar (51 KB)
Club Checklist for RYEP Inbound and Outbound Students
Club Checklist for RYEP Inbound and Outbound Students
Club Certification / Youth Protection Forms
Club Counsellor Guidelines - September 2018.pdf
Suggested Interview Questions for Outbound Student Applicants
Suggested Interview Outline for Outbound Student Applicants
Club Certification / Youth Protection Forms
Forms for Rotary Australia Youth Abuse & Harrassment Prevention and Certification Requirements: 1. Certification Requirements; 2. Host Family Selection Guide; 3. Counsellor Selection Guide; 4. Rotary Youth Volunteer Information & Declaration form; 5. Inbound/Outbound YEP Student Checklist; 6. Club Protection Officer Checklist and Declaration form
Rotary Australia Certification Requirements
Policy Framework. The implementation of this policy in certified Rotary Districts shall be shared by certified Rotary Clubs involved in the Youth Exchange Program, The District Youth Exchange Committee, and the District Protection Officer or Committee and the Club Protection Officer.
Certification Requirements.pdf - PDF document, 131Kb
Host Family Selection Guide
YEP Host Family Selection Guide.pdf - PDF document, 14Kb
Counsellor Selection Guide
YEP Counsellor Selection Guide.pdf - PDF document, 13Kb
Rotary Youth Volunteer Information and Declaration Form
Rotary Youth Volunteer Information and Declaration Form.pdf - PDF document, 90Kb
Inbound/Outbound YEP Student Checklist
Inbound-Outbound YEP Student Checklist.pdf - PDF document, 14Kb
Club Protection Officer Check List and Declaration Form
Club Protection Officer Check List and Declaration.pdf - PDF document, 12Kb
Accreditation Training Day Presentation
Powerpoint presentation outlining what is required for club compliance for counsellors, volunteers, host parents, etc.
Accreditation Training Day Presentation.pdf - PDF document, 3252Kb
Public Transport Information
Guidelines for Host Families
This brochure explains all about hosting an exchange student. The families of students going out on exchange are expected to assist the program by hosting an inbound student either before, during or after their own family member's exchange experience.
Rotary International Guidelines_For_Host_Families.pdf - PDF document, 4305Kb
9685 Host Family Guidelines.pdf
Student Arrival Information (AYEP9)
This form is to be completed by the Club Counsellor as soon as possible after Inbound student arrival and returned to the student's District Coordinator.
AYEP9Electronic.doc - Microsoft Word Document, 59Kb
Post Hosting Evaluation
This form is for the host family to complete after hosting an Inbound Exchange student. This information is particularly helpful to the Club counsellor and the District Coordinator in assessing the success of a student's integration to their host family. Also known as Appendix L.
Post_Hosting_Exchange_Evaluation_AppendixL.pdf - PDF document, 58Kb
Request To Leave District
All Inbound students who intend to conduct travel out of District 9685 overnight must complete and submit this form to their District Coordinator prior to travel.
Request_To_Leave_District.pdf - PDF document, 45Kb
Request to Leave District Form (in Word format)
Each month you send a report to your District Coordinators. This Word form can be downloaded, filled in and attached to an email to your Coordinators both here and overseas.
Request_To_Leave_District.doc - Microsoft Word Document, 55Kb
District 9685 Boundary Map
When you wish to leave the 9685 District for more than 24 hours please complete a Request to Leave District form and forward to your DISTRICT COORDINATOR 7 days before you leave.
9685 DISTRICT MAP.jpg - JPEG image, 138Kb
Contact information for District Youth Exchange Committee
Committee Contact List.pdf - PDF document, 29Kb
MAKE 2020 THE BEST YEAR EVER
If your child is studying Year 9 or 10 in 2019 and are excited about the prospect of spending 2020 on exchange, we want to hear from you. Places are limited, so get in early on the selection process.
APPLY NOW
